Admin Executive
Pune,
MH,
India
Admin Executive — Job Description
| Designation | Admin Executive |
| Department / Division | Administration |
| Reports to | Managing Director / Admin |
| Location | Pune HQ (Shivajinagar) – Kamala Classic, Ghole Road |
| Employment type | Full-time, Permanent |
| Experience | 2–4 years in office administration |
| Education | Any graduate; facility / office-management course preferred |
| Travel | Minimal |
| Openings | 0 |
| Key interfaces | MD office, HR, Vendors, Visitors |
Role purpose
Run a safe, well-equipped and cost-efficient office so teams can focus on customers.
Handle administrative operations – office, facilities, travel, vendors and documentation support.
Key responsibilities
- Manage office facilities, housekeeping, vendors and AMC
- Coordinate travel, logistics and event arrangements
- Maintain administrative records, couriers and documentation
- Support statutory/office compliance and asset upkeep
- Assist management with administrative tasks
- Run the Frontdesk visitor kiosk and visitor records (DPDP privacy notice)
- Coordinate the Lunch app vendors and office supplies
- Maintain fleet documents (PUC, insurance, fitness) with the Fleet manager
System responsibilities (Odoo)
- Office, facilities, vendor and AMC administration
- Travel, logistics and documentation coordination; asset upkeep
Key result areas & indicative targets
| KRA / KPI | Indicative target |
|---|---|
| Facility & vendor SLA | Facility issues closed within 2 working days |
| Travel/logistics TAT | Bookings confirmed within 24 h of approval |
| Documentation & compliance upkeep | 100% licences / AMCs renewed before expiry |
| Cost control vs budget | Admin spend within budget |
Targets are indicative and are finalised in the KRA appraisal for each financial year.
Qualifications & experience
- Any graduate; facility / office-management course preferred
- Experience: 2–4 years in office administration
Technical skills
- Administration
- Facilities
- Vendor coordination
- Documentation
- Facility & vendor management
- Travel booking
- Records management
- Odoo Frontdesk / Fleet
Skill catalogue (Odoo): MS Excel / Google Sheets, Odoo Purchase, Inventory & serial tracking
Behavioural competencies
- Accountability & reliability
- Clear communication
- Learning agility & technical curiosity
- Attention to detail
- Customer & service orientation
- Service orientation
- Organisation
- Courtesy
Certifications & compliance
- Fire-safety / first-aid awareness (preferred)
- Adherence to Dawell HR Policies v2.0 (POL/00–23), incl. POL/02 Attendance, POL/05 Travel & Expenses, POL/22 Delegation of Authority
Working conditions
Pune HQ, office-based
Career path
Senior Admin Executive → Admin Manager
Selection process
- Application & CV screening (HR, within 5 working days)
- HR screening call
- Technical / product round
- Manager interview (Head / MD for senior roles)
- Offer & reference check
- Joining & induction (Dawell eLearning + POL/00–23 policy acknowledgement)
About Dawell Lifescience
Dawell Lifescience Pvt. Ltd. (Pune) is an authorised Indian partner for forensic, narcotics, toxicology, counterfeit-detection and public-safety technologies — Thermo Fisher (TruNarc, TruScan, Gemini), Abbott SoToxa, Dräger (alcohol, drug testing, CBRN, SCBA, gas detection) and FARO 3D crime-scene systems — serving police, forensic labs, excise, health / FDA, defence, CAPF and PSU buyers through tenders, GeM and direct orders.
Admin Executive
Run a safe, well-equipped and cost-efficient office so teams can focus on customers.
Location: Pune HQ (Shivajinagar) – Kamala Classic, Ghole Road · Type: Full-time, Permanent · Experience: 2–4 years in office administration
What you will do
- Manage office facilities, housekeeping, vendors and AMC
- Coordinate travel, logistics and event arrangements
- Maintain administrative records, couriers and documentation
- Support statutory/office compliance and asset upkeep
- Assist management with administrative tasks
- Run the Frontdesk visitor kiosk and visitor records (DPDP privacy notice)
- Coordinate the Lunch app vendors and office supplies
- Maintain fleet documents (PUC, insurance, fitness) with the Fleet manager
What you bring
- Any graduate; facility / office-management course preferred
- Experience: 2–4 years in office administration
- Administration
- Facilities
- Vendor coordination
- Documentation
- Facility & vendor management
- Travel booking
- Service orientation
- Organisation
- Courtesy
Good to have
- Fire-safety / first-aid awareness (preferred)
What we offer
- Work with world-leading forensic, narcotics and public-safety technology
- OEM product training and certifications
- Direct impact on public safety and the Drug-Free India mission
- Statutory benefits (PF, ESIC where applicable, gratuity), leave as per POL/01, travel and daily allowance as per POL/05
- Structured appraisal (KRA based) and career path
About Dawell Lifescience
Dawell Lifescience Pvt. Ltd. (Pune) is an authorised Indian partner for forensic, narcotics, toxicology, counterfeit-detection and public-safety technologies — Thermo Fisher (TruNarc, TruScan, Gemini), Abbott SoToxa, Dräger (alcohol, drug testing, CBRN, SCBA, gas detection) and FARO 3D crime-scene systems — serving police, forensic labs, excise, health / FDA, defence, CAPF and PSU buyers through tenders, GeM and direct orders.
How we hire
- Application & CV screening (HR, within 5 working days)
- HR screening call
- Technical / product round
- Manager interview (Head / MD for senior roles)
- Offer & reference check
- Joining & induction (Dawell eLearning + POL/00–23 policy acknowledgement)
Dawell Lifescience is an equal-opportunity employer. Your data is processed only for recruitment, as per our privacy notice (DPDP Act 2023).