Supply Chain Manager (Purchase, OEM & Warehouse)

Supply Chain Manager (Purchase, OEM & Warehouse) - Job Description

Position snapshot

Role purpose

Own Dawell's end-to-end supply chain, from vendor quotation and OEM purchase order through receipt, warehouse and dispatch. The goal is to deliver every Draeger, Thermo Fisher, Abbott and FARO instrument, kit and consumable on time, at the right cost and fully traceable by serial, lot and expiry. The role keeps tender and GeM deliveries compliant, keeps stock accurate and safe, and keeps the Narcotics Van and other builds supplied.

Key responsibilities

• Run purchasing from requisition to PO:
  • Raise make-to-order RFQs against confirmed orders.
  • Use 'AI: compare vendor quotations' to evaluate offers.
  • Route each purchase requisition through 'Request approval: purchase requisition' (up to / above Rs 1 lakh), as set out in POL/22 and POL/26.
• Coordinate with OEMs (Draeger, Thermo Fisher, Abbott, FARO and others) on:
  • OEM POs and lead times
  • Inbound imports
  • OEM authorisation/MAF documents needed for tenders and GeM bids
• Maintain the vendor master (GSTIN, bank details, prices). Evaluate vendors on price, lead time and quality, and follow POL/18 on gifts and conflicts of interest.
• Check every vendor bill against the PO and receipt using 'AI: read vendor bill (check vs PO and receipt)' before it is paid. Route vendor payments above Rs 50,000 for approval.
• Run receipts with quality checks on receipt. Capture serials, lots and expiry from supplier challans using 'AI: read supplier challan'.
• Maintain accurate serialised inventory, capturing the serial on every GRN, dispatch and demo-stock movement, in line with POL/27.
• Set and review reorder rules for consumables. Apply FEFO to cartridges, test kits and mouthpieces, act on expiry alerts, and follow up on the weekly stock-health and purchase-health summaries.
• Manage the warehouse:
  • Layout and storage conditions
  • Calibration and warranty tagging
  • Safe handling of controlled, hazmat and gas-cylinder items, as set out in POL/15
• Support manufacturing: check build readiness and kit cost, including the Narcotics Van build recipe, and keep components available.
• Execute delivery projects from confirmed orders for tender, GeM and direct deliveries. This covers the OEM PO, dispatch, packaging and e-way bill.
• Manage rental and demo-device pickups and returns, including return inspection and custody reconciliation, as set out in POL/17.
• Run periodic physical counts and lead the 31 March annual count, posting adjustments with Accounts. Lead and develop the direct report.

KRAs and KPIs

ERP and AI tools you use

• Purchase: 'AI: compare vendor quotations'
• Purchase: 'AI: read vendor bill (check vs PO and receipt)'
• Purchase: reorder rules and make-to-order RFQs
• Purchase: weekly purchase-health summary
• Purchase: vendor master (GSTIN/bank/prices)
• Inventory: 'AI: read supplier challan' (serials, lots, expiry) on receipts
• Inventory: quality checks on receipt
• Inventory: physical count
• Inventory: FEFO and expiry alerts
• Inventory: weekly stock-health summary
• Manufacturing: build readiness, kit cost check, Narcotics Van build recipe
• Delivery projects from confirmed orders (OEM PO, dispatch, e-way bill)
• 'Request approval: purchase requisition' (up to / above Rs 1 lakh)
• Vendor payment above Rs 50,000 approval

Policies you must follow

• POL/26: Procurement & Vendor Management
• POL/27: Inventory, Stock & Instrument Control
• POL/22: Delegation of Authority & Approvals
• POL/18: Anti-Bribery, Gifts & Conflict of Interest
• POL/15: Health, Safety & Equipment Handling
• POL/17: Company Assets & Demo-Device Custody
• POL/14: Field Work & Government Interaction
• POL/05: Travel & Expense Reimbursement (v3.2)
• POL/03: Code of Conduct & Professional Standards

Qualifications and experience

• Graduate, with engineering or science preferred. A diploma or postgraduate qualification in supply chain or materials management is an advantage.
• 8-12 years in procurement, inventory and warehouse management of serial-tracked equipment, including at least 3 years leading a supply chain or stores function.
• Hands-on experience of imports from international OEMs and of deliveries against government tenders and GeM orders.
• Working knowledge of GST, e-way bills and import/customs documentation.
• Awareness of PESO and hazmat handling. Forklift or warehouse safety training is preferred.

Skills and competencies

Technical

• ERP Purchase, Inventory and Barcode, including serialised stock and serial, lot and expiry control
• Vendor evaluation, negotiation and quotation comparison
• Reorder planning and FEFO management for consumables
• Logistics, packaging, e-way bills and transporter management
• Hazmat and gas-cylinder handling, with calibration and warranty tagging
• Build readiness and kit costing for manufacturing and assembly

Behavioural

• Ownership: takes end-to-end accountability for every order from PO to delivery
• Teamwork: works closely with Sales, Tenders, Service and Accounts
• Customer Focus: puts on-time, compliant consignee deliveries first
• Quality: insists on accurate records and right-first-time receipts and dispatches
• Integrity and firm negotiation with vendors, within POL/18
• Calm prioritisation under tender deadlines, and coaching of the direct report

Career path

• Typical entry: Senior Purchase, Stores or Logistics professional moving into a managerial role.
• Next step: Senior Manager, Supply Chain, with a wider team and multi-site warehousing.
• Longer term: Head of Operations & Supply Chain, leading planning, OEM strategy and manufacturing support.
• Progression depends on KRA scorecard results, appraisal outcomes (POL/11) and certifications completed under POL/13.

Selection process

1. CV screening against the qualifications and experience above (POL/25).
2. HR screening call covering experience, notice period and location fit.
3. Technical interview with a case exercise, such as comparing vendor quotations, a FEFO or reorder scenario, or a tender delivery with an e-way bill.
4. Final interview with the Managing Director.
5. Reference and background checks, including a conflict-of-interest declaration (POL/18).
6. Offer, onboarding and ERP induction, followed by probation and confirmation under POL/11.

About Dawell Lifescience

Dawell Lifescience Pvt Ltd (Pune) brings proven forensic, narcotics and alcohol testing, counterfeit-medicine detection, CBRN/safety and 3D crime-scene technologies from global OEMs such as Draeger, Thermo Fisher, Abbott and FARO to police, forensic laboratories, excise, health/FDA, defence and PSU customers across India, through GeM, tenders and direct orders, with installation, training and AMC support.

JD version 2.0, updated 10 Nov 2026 to reflect current ERP processes and policies POL/00-29. Reviewed annually with the appraisal cycle.