Warehouse & Logistics Executive

Warehouse & Logistics Executive - Job Description

Position snapshot

Role purpose

You will know where every Dawell instrument, kit and consumable is. You will also make sure each item is accurately recorded, safely stored, in date and ready to ship. You run day-to-day receiving, storage, stock control and dispatch for the serialised Dräger, Thermo Fisher, Abbott and FARO portfolio. Government, tender and GeM orders must leave on time with complete, traceable documentation.

Key responsibilities

• Receive OEM and vendor consignments against the PO and complete quality checks on receipt. Use 'AI: read supplier challan' to capture serials, lots and expiry on every receipt.
• Keep serialised inventory accurate across GRNs, internal transfers, dispatches and demo/rental movements, with no untracked moves, as required by POL/27.
• Apply FEFO to consumables such as SoToxa cartridges, test kits, mouthpieces and calibration gas. Act on expiry alerts before stock lapses.
• Manage the warehouse layout and storage conditions. Keep calibration and warranty tags on controlled instruments up to date.
• Handle and store hazmat items safely in line with POL/15. These include gas cylinders, SCBA sets and reagents.
• Execute dispatches from delivery projects created from confirmed orders. This covers packing, invoices, e-way bills, transporter booking and proof of delivery for tender and GeM consignees.
• Track inbound OEM imports and OEM POs. Keep the Supply Chain Manager informed of ETAs, shortages and damages.
• Monitor reorder rules and make-to-order RFQs for consumables and spares. Raise requests through 'Request approval: purchase requisition' (up to or above Rs 1 lakh), following POL/22 and POL/26.
• Support Purchase in two ways:
  • Confirm receipts so that 'AI: read vendor bill' can check each bill against the PO and receipt.
  • Flag mismatches before any vendor payment above Rs 50,000 is approved.
• Check build readiness and kit availability with Production for Narcotics Van and other kit builds, including the kit cost check.
• Manage rental and demo pickups and returns. This includes return inspection and custody records under POL/17.
• Run cycle counts and support the 31 March annual physical count, then reconcile variances with Accounts. Review the weekly stock-health summary and flag slow-moving, near-expiry or mismatched stock.

KRAs and KPIs

ERP and AI tools you use

• Inventory: 'AI: read supplier challan' to capture serials, lots and expiry on every receipt
• Inventory: quality checks on receipt before stock is accepted into the warehouse
• Inventory: FEFO and expiry alerts for consumables, test kits and calibration gas
• Inventory: physical count for cycle counts and the 31 March annual count
• Inventory: weekly stock-health summary to flag slow-moving, near-expiry and mismatched stock
• Purchase: reorder rules and make-to-order RFQs for consumables and spares
• Purchase: 'Request approval: purchase requisition' (up to or above Rs 1 lakh)
• Purchase: receipt confirmation that supports 'AI: read vendor bill' (check against PO and receipt)
• Purchase: weekly purchase-health summary, for open PO and inbound visibility
• Manufacturing: build readiness, kit cost check and the Narcotics Van build recipe, used with Production
• Projects: delivery projects created from confirmed orders (OEM PO, dispatch, e-way bill)

Policies you must follow

• POL/27 - Inventory, Stock & Instrument Control
• POL/26 - Procurement & Vendor Management
• POL/15 - Health, Safety & Equipment Handling
• POL/22 - Delegation of Authority & Approvals
• POL/17 - Company Assets & Demo-Device Custody
• POL/14 - Field Work & Government Interaction
• POL/05 - Travel & Expense Reimbursement (v3.2)
• POL/18 - Anti-Bribery, Gifts & Conflict of Interest
• POL/06 - IT, Systems & Acceptable Use

Qualifications and experience

• Graduate in Commerce, Science or Business Administration, or a diploma in Logistics, Supply Chain or Materials Management.
• 2-4 years of warehouse, stores or logistics experience. Experience with serialised, scientific, medical or electronic instruments is preferred.
• Working knowledge of GRNs, GST invoices, e-way bills, transporter documentation and proof of delivery.
• Hands-on use of an ERP or inventory system for receipts, transfers, counts and dispatches.
• Exposure to FEFO and batch or expiry control, and to the safe handling of hazmat items such as gas cylinders and reagents, is an advantage.
• Experience with government, tender or GeM deliveries is desirable.
• Must be willing to travel occasionally. A valid two-wheeler licence is preferred.

Skills and competencies

Technical

• Accurate serial, lot and expiry capture, and stock reconciliation with Accounts.
• Dispatch documentation: invoices, e-way bills, packing lists, consignee acknowledgements.
• Safe storage, packing and handling of sensitive instruments and hazmat consumables.
• Reading reorder levels, stock-health reports and expiry alerts, and acting on them.
• Good working skills in MS Excel or Google Sheets, and clear written English for transporter and OEM communication.

Behavioural

• Ownership: treats every unit as traceable and closes gaps without being chased.
• Quality: works with a zero-error mindset on serials, documents and storage conditions.
• Teamwork: coordinates smoothly with Purchase, Service, Production, Tender & GeM and Accounts.
• Customer focus: understands that late or incomplete government deliveries affect tenders and reputation.
• Discipline, integrity and calm prioritisation under dispatch deadlines.

Career path

• Probation and confirmation follow POL/11, with performance reviewed through the KRA scorecard.
• Warehouse & Logistics Executive → Senior Warehouse & Logistics Executive → Warehouse & Logistics Lead → Supply Chain Manager.
• Lateral moves into Purchase/OEM coordination or Tender & GeM fulfilment are possible, based on performance and business need.
• Training and certification (for example hazmat handling, ERP inventory modules and OEM product familiarisation) are supported under POL/13.

Selection process

• CV screening: HR shortlists candidates against the qualifications above, in line with POL/25.
• Practical assessment: a short stock reconciliation exercise and preparation of dispatch documents, including an e-way bill.
• Technical interview: conducted by the Supply Chain Manager (Purchase, OEM & Warehouse).
• HR interview: covers values fit with The Dawell Way (POL/23).
• Pre-joining checks: reference and background verification, followed by the offer.
• Onboarding: structured induction covering POL/27, POL/15 and ERP inventory workflows.

About Dawell Lifescience

Dawell Lifescience Pvt Ltd (Pune) brings proven forensic, narcotics and alcohol testing, counterfeit-medicine detection, CBRN/safety and 3D crime-scene technologies from global OEMs such as Draeger, Thermo Fisher, Abbott and FARO to police, forensic laboratories, excise, health/FDA, defence and PSU customers across India, through GeM, tenders and direct orders, with installation, training and AMC support.

JD version 2.0, updated 10 Nov 2026 to reflect current ERP processes and policies POL/00-29. Reviewed annually with the appraisal cycle.