Head, Finance & Accounts

Head, Finance & Accounts - Job Description

Position snapshot

Role purpose

Keep Dawell financially compliant, liquid and audit-ready. Dawell is a tender-driven, working-capital-heavy business that supplies Draeger, Thermo Fisher, Abbott and FARO solutions to government buyers through GeM and tenders. The role leads the finance function, covering statutory compliance, treasury, costing, receivables and MIS. It also holds tight, dual-controlled oversight of tender instruments (EMD, bank guarantees and security deposits) and of high-value payments.

Key responsibilities

• Oversee accounting, GST, TDS, the statutory audit and all filings so they are completed on time. This covers GSTR-1, GSTR-3B, TDS returns and e-invoice / e-way bill compliance.
• Ensure every sales invoice passes the Invoice check before posting, covering GSTIN, place of supply, HSN, PO/GeM reference and e-invoice. Review exceptions and corrections in the restrictive audit trail.
• Run the statutory calendar: TDS by the 7th, PF/ESIC by the 15th, PT, 24Q and Form 16. Store every filing and statutory document in the Compliance Register.
• Manage working capital, banking and margin money, using the daily AI finance brief and 'AI: read bank statement PDF' to support timely bank reconciliation.
• Own the full EMD / bank-guarantee / security-deposit lifecycle, from issue to release and refund. Approve all instruments under dual control with the MD (POL/22).
• Drive receivables collection from police, forensic labs, excise, FDA, defence, CAPF and PSU buyers:
  • Use AI payment-reminder drafts for overdue invoices.
  • Enforce the 30-day government and 10-day GeM payment-term discipline.
• Control payables:
  • Validate vendor bills through 'AI: read vendor bill' in line with POL/26.
  • Approve vendor payments above Rs 50,000 jointly with the MD under dual control (POL/22).
• Support tender pricing and costing, and analyse gross margin by deal and by division (Forensic/Narcotics, CBRN & 3D/FARO, Counterfeit).
• Close the books monthly and produce MIS, cash-flow forecasts and board financials. Run budget watch by cost centre with the MD and department heads.
• Coordinate payroll with HR, including the AI pre-payroll check and payslip explainer (POL/24). Give final approval of expense claims after the expense AI audit (POL/05).
• Post opening stock and month-end inventory valuation with Operations (POL/27). Keep the audit trail intact for statutory and internal auditors.
• Lead, coach and appraise the two Accounts Executives. Act as Dawell's point of contact for banks, auditors and GST consultants.

KRAs and KPIs

ERP and AI tools you use

• Invoice check before posting (GSTIN, place of supply, HSN, PO/GeM reference, e-invoice)
• Daily AI finance brief
• AI payment-reminder drafts for overdue invoices
• 'AI: read bank statement PDF'
• 'AI: read vendor bill'
• Statutory calendar tasks (TDS 7th, PF/ESIC 15th, PT, 24Q, Form 16)
• AI pre-payroll check and payslip explainer
• Expense AI audit and approvals (POL/05)
• Approvals with dual control (EMD/BG, vendor payments > Rs 50,000)
• Budget watch by cost centre
• Restrictive audit trail
• Compliance Register for statutory documents

Policies you must follow

• POL/03: Code of Conduct & Professional Standards
• POL/05: Travel & Expense Reimbursement (v3.2)
• POL/07: Data Privacy (DPDP Act 2023)
• POL/18: Anti-Bribery, Gifts & Conflict of Interest
• POL/19: Whistleblower (Vigil Mechanism)
• POL/22: Delegation of Authority & Approvals
• POL/24: Pay, Payroll & Statutory Benefits
• POL/26: Procurement & Vendor Management
• POL/29: Information Security & Incident Response

Qualifications and experience

• Chartered Accountant (CA) or Cost & Management Accountant (CMA), with membership preferred. M.Com or MBA (Finance) with strong equivalent experience will also be considered.
• 12+ years in accounts and finance, including at least 4 years leading a finance team.
• Hands-on experience with government receivables, tenders/GeM and EMD/bank-guarantee instruments, ideally in a trading, distribution or medical/scientific equipment business.
• Proven ownership of statutory audits, GST/TDS compliance, monthly close and board-level MIS.
• Eligible to act as an authorised signatory for banking and BG instruments.

Skills and competencies

Technical

• Odoo / ERP accounting, bank reconciliation, period close and lock dates
• GST, including e-invoice, e-way bill and GSTR-2B reconciliation; TDS/TCS; PF/ESIC/PT and labour compliance
• Ind AS and Companies Act reporting; statutory and internal audit coordination
• EMD, bank guarantee and PBG management; margin money, banking limits and working capital
• MIS, cash-flow forecasting, budgeting by cost centre, costing and deal-level and division-level margin analysis
• Advanced MS Excel / Google Sheets, with confident use of AI-assisted finance tools

Behavioural

• Integrity, governance and sound judgement on approvals and conflicts of interest
• Ownership: closes compliance and collection actions without follow-up
• Quality: insists on accurate, audit-ready records with zero rework
• Teamwork: works constructively with the MD, Sales, Tenders, Operations and HR
• Leadership and coaching of the Accounts Executives
• Clear, firm communication with banks, auditors, consultants and government buyers
• Discretion with financial, payroll and personal data

Career path

• Entry routes: an external senior finance hire, or internal growth from Accounts Executive through a Senior Accounts / Finance Manager role.
• In role: confirmation after probation under POL/11, followed by an annual appraisal against the KRAs above.
• Next steps: Finance Controller and then Chief Financial Officer / Finance Director as Dawell grows. These steps carry wider responsibility for fund-raising, banking relationships and board reporting.
• Development: certifications and courses supported under POL/13, such as GST, Ind AS, treasury and ERP analytics.

Selection process

1. Application and CV screening against qualifications and experience (POL/25).
2. Initial interview with HR covering fit, notice period and authorised-signatory eligibility.
3. Technical assessment: a case study on GST/TDS compliance, the EMD/BG lifecycle, a receivables ageing review and a short MIS / cash-flow exercise.
4. Final interview with the Managing Director.
5. Verification of professional membership and qualifications, references and background checks.
6. Offer, onboarding and ERP access set-up (POL/06, POL/29), followed by probation under POL/11.

About Dawell Lifescience

Dawell Lifescience Pvt Ltd (Pune) brings proven forensic, narcotics and alcohol testing, counterfeit-medicine detection, CBRN/safety and 3D crime-scene technologies from global OEMs such as Draeger, Thermo Fisher, Abbott and FARO to police, forensic laboratories, excise, health/FDA, defence and PSU customers across India, through GeM, tenders and direct orders, with installation, training and AMC support.

JD version 2.0, updated 10 Nov 2026 to reflect current ERP processes and policies POL/00-29. Reviewed annually with the appraisal cycle.