Tender Operations & Bid Executive

Tender Operations & Bid Executive — Job Description

Role purpose

Prepare and submit flawless government bids, on time, every time.

Prepare and submit government bids end-to-end under the Tender function – document assembly, portal operations and timeline management.

Key responsibilities

• Screen tenders/GeM bids and compile eligibility documents
• Prepare technical & financial bid sets and upload on portals
• Arrange EMD/BG, DSC and submission within deadlines
• Maintain tender tracker, clarifications and result records
• Support post-award documentation and handover
• Act as Maker in Tenders — the checklist, compliance matrix and covering letter come from the tender record
• Upload bids on GeM / CPPP / state portals with DSC
• Record results, L1 prices and lost reasons in CRM

System responsibilities (Odoo)

• Tender User (Maker) – screening, eligibility, bid preparation and submission in Tender Management
• BG/EMD User – arranges EMD/BG for submissions
• Government & Institutional CRM team; GeM/CPPP portal operations

Key result areas & indicative targets

Targets are indicative and are finalised in the KRA appraisal for each financial year.

Qualifications & experience

• Any graduate; GeM / e-procurement training preferred
• Experience: 2–5 years in government bid preparation

Technical skills

• Bid preparation
• GeM/CPPP portals
• Documentation
• Deadline management
• GeM / CPPP / state e-procurement portals
• DSC usage
• Bid documentation
• Odoo Tenders

Skill catalogue (Odoo): EMD, bank guarantee & PBG management, GeM portal operations, GeM seller / bid management training, MSME / Make in India preferences, Reverse auction & L1 pricing, Technical compliance & bid evaluation, Tender / RFP documentation (GFR 2017)

Behavioural competencies

• Accountability & reliability
• Clear communication
• Learning agility & technical curiosity
• Attention to detail
• Customer & service orientation
• Organisation
• Accuracy
• Calm under deadlines

Certifications & compliance

• GeM seller training
• Adherence to Dawell HR Policies v2.0 (POL/00–23), incl. POL/02 Attendance, POL/05 Travel & Expenses, POL/22 Delegation of Authority

Working conditions

Pune HQ, office-based

Career path

Bid Executive → Senior Bid Executive → Tender Manager

Selection process

1. Application & CV screening (HR, within 5 working days)
2. HR screening call
3. Technical / product round
4. Manager interview (Head / MD for senior roles)
5. Offer & reference check
6. Joining & induction (Dawell eLearning + POL/00–23 policy acknowledgement)

About Dawell Lifescience

Dawell Lifescience Pvt. Ltd. (Pune) is an authorised Indian partner for forensic, narcotics, toxicology, counterfeit-detection and public-safety technologies — Thermo Fisher (TruNarc, TruScan, Gemini), Abbott SoToxa, Dräger (alcohol, drug testing, CBRN, SCBA, gas detection) and FARO 3D crime-scene systems — serving police, forensic labs, excise, health / FDA, defence, CAPF and PSU buyers through tenders, GeM and direct orders.